Once the Church Office has communicated the approved 2024 ministry budget to each Ministry Leader, Ministry Leaders should begin the process of requesting ministry dates.
This online request form has been developed to enable Ministry Leaders to: request dates for your ministry events and activities; to identify resources needed for the activity; and to provide information for the Pastor to review the request; This process does not include regular ongoing activities as Sabbath School, AY, Pathfinder meetings, bible study, Board meetings, etc.
SUBMITTING REQUESTSWe have implemented an online form which can be found at:
www.bit.ly/CHCministryrequestsPlease submit one online form for each ministry event/activity. Once you complete the online form, hit "Submit" at the bottom of that page to submit your request. The Church Office will receive your submission, and you will also receive a copy of your submission via email. Please note that this copy is just an acknowledgement of your submission and is not an approval.
NOTE: If your activity/event requires a contract / agreement with the vendor, venue, etc., please DO NOT SIGN THE CONTRACT. Instead, email the draft contract to info@capitiolhillsdachurch.org after submitting this form, for review and signature by Finance Committee. Please note that it is your responsibility to submit this in a timely manner. These may take up to 2 weeks to review. Please note deadline in your request.
REVIEW AND APPROVAL
All ministry events/activities requests should be submitted through this online form. It is recommended that Ministry Leaders submit your request no later than 4 – 6 weeks prior to the date you are requesting. Once we receive your request:
1. All requests will be reviewed by the Senior Pastor.
2. All contracts, agreements, etc. will be reviewed and signed off on by Finance. Submit to finance@capitoilhillsdachurch.org.
2. Our goal is to follow up with Ministry Leaders within 1 - 2 weeks of your submission to confirm approval or to suggest alternatives to the proposed event or date. Please keep this timeframe in mind when making your requests.
3. Ministry Leader will receive an email from the Church Office which will serve as the formal approval of your request. The confirmation email will:
a. also be cc’d to the necessary ministry resources so that you may connect with them directly regarding your needs (i.e., Audio-Visual, Communications, Music, Zoom, etc.). This confirmation email also serves as a notice to the Resource leads that the activity/event has been approved.
b. suggest timeframes for engaging the resource services to ensure preparedness and personnel as needed for the event/activity
c. provide deadline to submit final announcement copy and graphic for newsletter and social media publication.
4. Ministry Leader will receive feedback or signed contract from Finance after review.
5.
As part of the confirmation process, the event be placed on the Church Calendar and the Ministry Leader will receive a calendar invitation.
Once you receive written approval for your program/activity, you are responsible for contacting the supporting ministry leaders to discuss your needs. If you need to request a change of date or time of the event, please contact us immediately at:
info@capitolhillsdachurch.org. You will not need to complete a new request unless the event itself changes.
ASSISTANCEWe are happy to speak with you directly if you need assistance or have questions, regarding the best event type, resources needed, for your activity/program. Please contact
info@capitolhillsdachurch.org with any questions.
Let us all continue worshipping, connecting, growing, serving, and giving to build up God's Kingdom!
WORSHIP | CONNECT | GROW | SERVE | GIVE
